Word 2013 on Demand Book

Introduction xvii

1 Getting Started with Word 1

Starting Word 2 New!

Viewing the Word Window 3

Using the Ribbon 4 New!

Choosing Commands 5 New!

Working with the Ribbon and Toolbars 6

Choosing Dialog Box Options 8

Using the Status Bar 9

Using Task and Window Panes 10 New!

Opening an Existing Document 12 New!

Opening Files of Different Types 14 New!

Converting an Existing Document 15 New!

Changing Document Views 16 New!

Reading a Document 18 New!

Getting Help While You Work 20 New!

Saving a Document 22 New!

Saving a Document with Different Formats 24 New!

Saving a Workbook to Online Services 26 New!

Working with Accounts 27 New!

Checking Compatibility 28

Checking Accessibility 29 New!

Documenting Properties 30

Zooming the View In and Out 31

Recovering a Document 32

Closing a Document and Exiting Word 34 New!

2 Working with Simple Documents 35

Creating a Blank Document 36 New!

Creating a Document Using a Template 37 New!

Creating a New Document From an Existing One 38 New!

Creating a Letter or Memo 39 New!

Opening and Editing PDF Documents 40 New!

Setting Up the Page 42

Moving and Resizing Document Windows 44 New!

Working with Multiple Documents 46

Navigating a Document 48

Selecting Text 50

Editing Text 52

Copying and Moving Text 54

Finding and Replacing Text 56

Inserting Hyphens 58

Inserting Information the Smart Way 60

Correcting Text Automatically 62

Undoing and Redoing an Action 64

3 Formatting Documents 65

Formatting Text 66 New!

Formatting Text for Emphasis 68 New!

Selecting Text with Similar Formatting 70

Setting Formatting Options 71

Finding and Replacing Formatting 72

Finding and Replacing Custom Formatting 74

Changing Paragraph Alignment 76

Changing Line Spacing 77

Changing Character Spacing 78 New!

Displaying Rulers 80

Setting Paragraph Tabs 81

Setting Paragraph Indents 82

Creating Bulleted and Numbered Lists 84

Applying Borders and Shading 86

Hiding Text 88

4 Using Styles,Themes, and Templates 89

Applying a Quick Style 90 New!

Creating and Modifying Styles 92

Managing Styles 94

Revealing Formatting Styles 96

Applying or Creating a Style Set 98 New!

Using a Format Painter 100

Adding Custom Colors 101

Understanding Themes 102

Viewing and Applying a Theme 103

Creating Theme Colors 104

Choosing Theme Fonts 106

Choosing Theme Effects 108

Creating a Custom Theme 109

Choosing a Custom Theme 110

Setting Up for Personal Templates 111 New!

Creating a Personal Template 112 New!

Opening a Template 113 New!

Changing a Template 114 New!

5 Adding Graphics and Multimedia to Documents 115

Locating and Inserting Online Pictures 116 New!

Inserting Pictures from an Online Service 118 New!

Inserting Pictures from a SkyDrive or SharePoint 120 New!

Inserting a Picture from a File 121

Inserting a Picture Screen Shot 122

Adding an Artistic Style to a Picture 123

Adding a Quick Style to a Picture 124

Applying a Shape to a Picture 125

Applying a Border to a Picture 126

Applying Picture Effects 127 New!

Modifying Picture Size 128 New!

Compressing a Picture 130

Correcting a Picture 131 New!

Recoloring a Picture 132

Cropping and Rotating a Picture 134

Removing a Picture Background 136

Creating WordArt Text 137

Formatting WordArt Text 138

Applying WordArt Text Effects 140

Modifying WordArt Text Position 141 New!

Creating SmartArt Graphics 142

Using the Text Pane with SmartArt Graphics 144

Formatting a SmartArt Graphic 146

Modifying a SmartArt Graphic 148

Resizing a SmartArt Graphic 150 New!

Adding Pictures to a SmartArt Graphic 151

Creating an Organization Chart 152

Modifying an Organization Chart 153

Inserting or Embedding Online Video 154 New!

6 Adding Tables and Charts to Documents 155

Creating a Table 156

Entering Text in a Table 158

Sorting Table Contents or Lists 159

Modifying a Table 160 New!

Adjusting Table Cells 162

Aligning Table Cells 164

Adding a Quick Style to a Table 166

Formatting a Table 168 New!

Changing Table Style Options 170

Summing Table Rows and Columns 171

Calculating a Value in a Table 172

Inserting and Creating a Chart 173 New!

Working with Chart Data 174 New!

Changing a Chart Type 176 New!

Changing a Chart Layout and Style 177 New!

Formatting Chart Elements 178 New!

Changing Chart Elements 179 New!

Changing Chart Titles 180 New!

Changing Chart Labels 181 New!

Formatting Line and Bar Charts 182 New!

Editing Chart Data 183

Filtering Chart Data 184 New!

Saving a Chart Template 185 New!

Managing Chart Template 186

7 Creating Desktop Publishing Documents 187

Adding Desktop Publishing Effects 188

Adding a Watermark 190

Adding Page Backgrounds 192

Arranging Text in Columns 194

Wrapping Text Around an Object 196 New!

Working with Text Boxes 198

Drawing and Resizing Shapes 200 New!

Adding Text to a Shape 202

Creating and Editing Freeforms 203

Adding a Quick Style to a Shape 204

Adding Formatting to Shape Text 205

Applying Color Fills 206 New!

Applying Picture or Texture Fills 208 New!

Applying Gradient Fills 209 New!

Applying Shape Effects 210 New!

Aligning and Distributing Objects 212

Aligning Objects to Grids and Guides 214 New!

Changing Stacking Order 216

Rotating and Flipping Objects 217

Grouping and Ungrouping Objects 218

Selecting Objects Using the Selection Pane 220

8 Working with Long Documents 221

Creating an Outline 222

Creating a Multiple-Author Document 224

Creating Documents Using Automatic Formatting 226

Creating Headers and Footers 228

Inserting Page Numbers and the Date and Time 230

Inserting Cross References 232

Preparing for a Bound Document 233

Finding Topics in a Long Document 234

Inserting a Table of Contents 236

Creating an Index 238

Determining Word Count Statistics 240

Adding a Cover Page 241

9 Working with Technical Documents 243

Inserting Building Blocks Using Quick Parts 244

Inserting and Creating AutoText 246

Inserting Research Material 248

Creating Footnotes or Endnotes 250

Modifying Footnotes or Endnotes 251

Formatting Footnotes or Endnotes 252

Creating a Bibliography 254

Creating a Bookmark 256

Creating Captions 258

Creating a Table of Figures 259

Numbering Lines 260

Creating an Equation 262

Inserting Symbols 264

Inserting and Using Field Codes 266

10 Creating Mail Merge Documents 267

Starting the Mail Merge 268

Importing Data from a Database 269

Importing Data from Outlook 270

Creating a Data Document 271

Editing the Data Source 272

Sorting and Filtering Data 273

Creating a Form Letter 274

Previewing the Mail Merge 276

Completing the Mail Merge 277

Merging to E-mail 278

Creating Merged Mailing Labels 280

Creating Merged Envelopes 282

Addressing Envelopes and Labels 284

11 Proofing and Printing Documents 285

Checking for Inconsistent Formatting 286

Checking Spelling and Grammar 288 New!

Using Custom Dictionaries 290

Changing Proofing Options 292

Setting Languages for Proofing 294

Translating Text to Another Language 296

Using Multiple Languages 298

Finding the Right Words 300 New!

Getting Word Definitions 301 New!

Setting Up Page Margins 302

Adjusting Paper Settings 304

Controlling the Way Pages Break 305

Inserting New Pages and Sections 306 New!

Previewing a Document 308

Printing a Document 309

Printing Specialized Documents 310

Printing Document Properties 312

12 Publishing Documents on the Web 313

Opening a Web Page 314

Previewing a Web Page 316

Creating Hyperlinks 318

Creating a Hyperlink Between Frames 320

Using and Removing Hyperlinks 322

Saving a Web Page 324

Changing Web Page Options 326

Transferring Files Over the Web 327

Creating a Blog Posting on the Web 328

Opening an Existing Blog Posting 330

Viewing a Blog Posting on the Web 331

Managing Blog Accounts 332

13 Protecting and Securing Documents 333

Inspecting Documents 334 New!

Adding Security Encryption to a Document 336

Adding Password Protection to a Document 338

Restricting Formatting and Editing 340

Adding a Digital Signature 342

Adding a Signature Line 344

Avoiding Harmful Attacks 346

Using the Trust Center 348 New!

Selecting Trusted Publishers and Locations 349

Setting Document Related Security Options 350

Setting App Catalog Security Options 352 New!

Setting Add-in Security Options 353

Setting ActiveX Security Options 354

Setting Macro Security Options 355

Changing Message Bar Security Options 356

Setting Privacy Options 357

Working with Office Safe Modes 358

Marking a Document as Read-Only 360

14 Reviewing and Sharing Documents 361

Preparing for Comments and Track Changes 362 New!

Inserting Comments 364 New!

Reading and Editing Comments 366 New!

Using Track Changes 368 New!

Comparing and Merging Documents 370

Sharing Templates 372

Sending a Document Using E-mail 374

Sending a Document by Internet Fax 376 New!

Sending a Document by Instant Message 377 New!

15 Sharing Information Between Programs 379

Sharing Information Between Programs 380

Exporting and Importing Data 382

Linking and Embedding Files 384

Working with XML Data 386

Creating a Word Document with Excel Data 388

Creating a Presentation with Word Text 390

Using an Access Database to Create Word Documents 392

Creating a Word Outline from a Presentation 394

Creating and Opening OneNotes 395

Working with OneNote 396 New!

Presenting a Document Online 398 New!

Presenting a Document at an Online Meeting 400 New!

Communicating Online with Lync 402 New!

Creating a PDF Document 404

Creating an XPS Document 405

16 Customizing Word 407

Setting Start Up Options 408 New!

Setting Office Options 409 New!

Setting General Options 410 New!

Setting Page Display Options 411

Setting Display Options 412 New!

Setting Recent Documents Options 414 New!

Setting Print Options 416

Setting Editing Options 418 New!

Changing Default Text and Page Settings 420

Changing Default File Locations 422 New!

Setting Advanced Save Options 424

Setting Advanced General Options 426

Setting Compatibility Options 427

Changing Advanced Document Properties 428

Working with Touch Screens 429 New!

Accessing Commands Not in the Ribbon 430

Customizing the Way You Create Objects 431

Working with Office Tools 432 New!

Maintaining and Repairing Office 434

17 Expanding Word Functionality 435

Adding Apps for Office 436 New!

Inserting Apps for Office 438 New!

Managing Apps for Office 439 New!

Viewing and Managing Add-ins 440

Loading and Unloading Add-ins 442

Enhancing a Document with VBA 444

Viewing the Visual Basic Editor 446

Setting Developer Options 447

Understanding How Macros Automate Your Work 448

Recording a Macro 449

Creating a Macro 450

Running a Macro 451

Controlling a Macro 452

Adding a Digital Signature to a Macro Project 454

Assigning a Macro to a Toolbar 455

Saving a Document with Macros 456

Opening a Document with Macros 457

Using Content Controls to Create Documents 458

Inserting ActiveX Controls 460

Using ActiveX Controls 462

Setting ActiveX Control Properties 463

Adding VBA Code to an Active Control 464

Playing a Movie Using an ActiveX Control 465

Changing the Document Information Panel 466

18 Working Online with Office Documents 467

Working Online with SharePoint and SkyDrive 468 New!

Signing in to SharePoint or SkyDrive 470 New!

Saving and Opening on SharePoint or SkyDrive 472 New!

Accessing Documents on SharePoint 474 New!

Syncing Documents on SharePoint 476 New!

Sharing Documents on SkyDrive 478 New!

Accessing Documents on SkyDrive 480 New!

Managing Documents on SkyDrive 482 New!

Downloading or Uploading Documents on SkyDrive 484

Creating Office Documents on SkyDrive 485

Sending Links to Documents on SkyDrive 486 New!

Comparing the Office Desktop App to the Web App 488

Working with Office Web Apps 490 New!

Saving or Printing in Office Web Apps 492

Co-authoring Documents with Office Web Apps 494 New!

Blocking Co-authoring Documents 496

New Features 497 New!

Microsoft Office Specialist 503

Index 511