Office 97 Book

Introduction

Part I--Getting Started

Chapter 1 Welcome to Office 97

Starting a Program

Identifying Common Screen Elements

Exiting a Program

Chapter 2 Choosing Commands

Using the Menu Bar

Using the Keyboard to Choose Commands

Using Shortcut Menus

Using Toolbars

Chapter 3 Common Ways to Work in Documents

Previewing a Document

Printing a Document

Saving a Document

Closing a Document

Opening an Existing Document

From Inside a Program

Reopening a Recently Opened Document

Using the Open Button

Using the Documents Menu

Using the Start Menu

Starting a New Document

From the Start Menu

Using the Standard Toolbar

Fixing Mistakes

Chapter 4 Getting Help

Using Office Assistant

Asking for Help

Controlling Office Assistant's Behavior

Using What's This? to Get Help

Searching the Help File

Using the Contents Tab

Using the Index Tab

Using the Find Tab

Getting Help on the Web

Part I Review Questions

Part II--Word

Chapter 5 Learning the Basics

Typing Text

Displaying Non-Printing Characters

Turning Off Non-Printing Characters

Selecting Text with the Mouse

Enhancing Text

Changing the Font

Changing the Font Size

Adding Boldface and Italics

Creating a Numbered List

Creating a Bulleted List

Creating a Bulleted List from Scratch

Creating a Bulleted List from Existing Text

Removing Bullets andNumbering

Moving Around in a Document

Aligning Text

Indent Text

Centering Text between the Left and Right Margins

Inserting a Page Break Manually

Centering Text between the Top and Bottom Margins

Moving or Copying Text

Copying Text

Moving Text

Undoing Actions

Deleting Blocks of Text

Chapter 6 Improving Your Writing

Using the Thesaurus

Finding and Replacing

Using AutoCorrect

Checking Spelling & Grammar

Chapter 7 Formatting Word Documents

Adding a Header

Using Styles

Displaying the Style Area

Applying an Existing Style

Creating Your Own Style

Highlighting Text

Using Revision Marks while Reviewing a Document

Using Comments

Adding Comments to a Document

Viewing Comments

Accepting or Rejecting Revisions

Part II Review Questions

Part III--Excel

Chapter 8 Learning Excel Basics

Understanding the Excel Window

Entering Text and Numbers

Correcting a Cell Entry

Using Undo

Editing a Cell

Moving around a Worksheet

Selecting Cells

Automatically Filling Cells with Information

Copying and Moving

Drag-and-Drop

Copy and Paste

Chapter 9 Working with Ranges

Automatically Formatting a Range

Aligning Text

Formatting Number Entries

Specifying Decimal Places

Chapter 10 Doing Math

Using Formulas to Add Numbers

Totaling Cells with the Sum Function

Calculating an Average

Using AutoCalculate

Copying a Formula

Chapter 11 Changing the Structure and Appearance of Worksheets

Modifying Sheets

Renaming Sheets

Adding Sheets

Moving Sheets

Copying Information between Sheets

Moving Information between Sheets

Inserting and Deleting Rows

Inserting a Row

Deleting a Row

Hiding and Displaying Columns

Hiding a Column

Displaying Hidden Columns

Changing Column Width

Improving the Appearance of the Worksheet

Changing Fonts and Font Sizes

Enhancing Fonts

Shading Cells

Adding Borders

Adding Comments to Cells

Printing Comments

Creating a Chart

Part III Review Questions

Part IV--PowerPoint

Chapter 12 Creating and Viewing Presentations

Creating a Presentation

Switching Views

Outline View

Slide View

Slide Sorter View

Notes Page View

Slide Show View

Chapter 13--Editing a Presentation

Adding and Deleting Slides

Adding Slides

Deleting Slides

Rearranging Slides

Changing Presentation Designs

Changing Slide Layouts

Editing Text Objects

Changing Text

Changing the Font

Sizing a Text Object Box

Deleting a Text Object

Printing in PowerPoint

Printing a Presentation

Printing Speaker Notes

Chapter 14 Working with Special Effects in a Presentation

Adding Tables

Inserting Charts

Using PowerPoint

Inserting an Excel Chart

Importing Word Documents

Working with Clip Art

Adding Transitions

Animating Slides

Adding Music

Part IV Review Questions

Part V--Outlook

Chapter 15 Getting Started with Outlook

Understanding the Outlook Window

Displaying Outlook Folders

Adding a Folder in Outlook

Adding a Shortcut to the Outlook Bar

Changing the Order of Outlook Bar Shortcuts

Moving a Shortcut to a Different Group

Adding an Outlook Group

Chapter 16 Working with the Address Book

Adding an Address Book Entry

Importing Addresses from Word

Printing a Contact List

Dialing a Contact

Chapter 17 Using E-mail

Sending an E-mail Message

Checking for Messages

Responding to a Message

Replying to a Message

Forwarding a Message

Deleting a Message

Using Folders to Manage Messages

Chapter 18 Using the Calendar

Viewing the Calendar

Changing the Calendar's View

Using the Date Navigator

The Calendar in Table View

Making an Appointment

Scheduling a Meeting

Creating an Event

Creating Recurring Entries

Printing the Calendar

Chapter 19 Using Outlook to Keep Organized

Creating a Task

Assigning Tasks

Creating Recurring Tasks

Printing a To Do List

Tracking Activities in the Journal

Making Notes

Part V Review Questions

Part VI--Using Office 97 Tools

Chapter 20 Streamlining Office Activities

Working with the Office Shortcut Bar

Understanding and Using the Office Shortcut Bar

Moving the Office Shortcut Bar

Hiding the Office Shortcut Bar

Closing the Office Shortcut Bar

Using the Toolbars on the Office Shortcut Bar

Customizing the Office Shortcut Bar

Renaming a Toolbar Button

Moving a Toolbar Button

Hyperlinks and Office Documents

Creating a Hyperlink

Using a Hyperlink

Reviewing Documents Online

Mailing Documents for Review

Routing Documents for Review

Chapter 21 Using Binders

Understanding the Office Binder Window

Setting Up a Binder

Adding an Existing File to a Binder

Adding a New Section to a Binder

Working with Sections

Switching between Sections

Saving a New Section

Renaming a Section

Working with Binders

Saving a Binder

Setting Binder Defaults

Opening a Binder

Printing

Printing a Section

Setting Binder Headers or Footers

Printing the Binder

Unbinding Binders

Part VI Review Questions

Part VII--Office 97 and the Web

Chapter 22 Working on the Web

Searching the Web

Displaying Your Start Page

Viewing a Favorite Page

Checking Out a Specific Web Address

Using the Web for Help with Office 97 Applications

Chapter 23 Saving Office Documents as Web Documents

Saving a Word Document as a Web Document

Saving an Excel Workbook as a Web Document

Saving a PowerPoint Presentation as a Web Document

Part VII Review Questions

Part VIII--Appendixes

Appendix A Using the Newsletter Wizard

Opening the Wizard

The Wizard Begins

What;s Your Style?

What Information to Include

How Will You Mail the Newsletter

Finishing It Off

Making Your Newsletter Your Own

Adjusting Your Newsletter's Heading

Inserting Text in Your Newsletter

Adding a Picture to Your Newsletter

Appendix B Setting Up Amortization Tables

Creating an Amortization Table

Typing the Labels for a Table

Setting Up the Column for the Payment Numbers

Entering the Balance

Calculating the Interest Amount of a Payment

Calculating the Principal Amount of a Payment

Entering the Payment Amount

Calculating the Decreasing Balance

Copying the Formulas Down the Worksheet

Appendix C Creating a Presentation with the AutoContent Wizard

Selecting a Presentation Type

Selecting Output Options

Selecting a Presentation Style

Identifying Presentation Options

Glossary

Index