Microsoft Office 2000 Resource Kit Book

PART 1 THE OFFICE 2000 ENVIRONMENT Page  
CHAPTER 1 Office 2000 — What You Need to Know Page 3
The Office 2000 Resource Kit Page 3
 Introduction to the Office 2000 Resource Kit Page 3
 Office 2000 Resource Kit Documentation Page 4
 Office 2000 Resource Kit Toolbox Page 6
 Other Sites of Interest to Administrators Page 8
The Office 2000 Client Platform Page 9
 Office 2000 Systems Requirements Page 9
 Office 2000 Requirements in a Windows Terminal Server Environment Page 16
 Requirements for Office Web Components Page 18
The Office 2000 Network Platform Page 21
 Network Operating Systems and Clients Supported by Office 2000 Page 21
 Features Available Under Microsoft Windows 2000 Page 25
CHAPTER 2 Tools and Technologies That Work with Office Page 31
Server Tools and Technologies Page 31
 Office 2000 and Network Systems Management Tools Page 31
 Office 2000 and E-mail Servers Page 33
 Office 2000 and Database Servers Page 37
 Office 2000 and Mainframe and UNIX Server Data Page 40
Internet and Intranet Technologies Page 42
 Web Browser Support in Office 2000 Page 42
 Web Server Support in Office 2000 Page 47
Data Access Technologies Page 49
 Office 2000 and Database Engines Page 49
 Office 2000 and Database Files Page 55
 Office 2000 and Data Connectivity Technologies Page 56
Programming Technologies Page 62
 Office 2000 and Visual Basic for Applications Page 62
 Office 2000 and Microsoft Script Editor Page 66
 New Architecture for Office 2000 Add-ins Page 68
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PART 2 DEPLOYING OFFICE 2000 Page  
CHAPTER 3 Installing Office 2000 in Your Organization Page 71
What’s New in Office 2000 Installation Page 71
 Windows Installer Replaces Acme Setup Page 71
 Intelligent Installation — Office 2000 Setup Improvements Page 74
 Custom Installation Wizard Replaces Network Installation Wizard Page 75
 New Profile Wizard Collects User Settings Page 77
 Better Design for Deploying Office Internationally Page 78
Basic Installation Methods Page 80
 How to Install Office from a Network Server Page 80
 How to Install Office from a Custom CD-ROM Page 85
 How to Include Office on a Hard Disk Image Page 88
Installing Office in a Windows Terminal Server Environment Page 92
 Using Office 2000 with Windows Terminal Server Page 92
 How to Install Office Disc 1 on a Windows Terminal Server Page 93
 How to Install Office Disc 2 on a Windows Terminal Server Page 104
Deploying Office with Systems Management Server Page 106
 Assessing Your Network Resources Page 106
 Targeting Client Computers for Upgrade Page 108
 Preparing for Distribution of Office 2000 Page 108
 Using Systems Management Server to Deploy Office Applications Separately Page 110
 How to Create Systems Management Server Packages for Your Office Installation Page 112
 How to Distribute Systems Management Server Packages Page 113
 Deploying Multiple Applications with Systems Management Server Page 114
Managing a Successive Deployment of Office Premium and Related Products Page 115
 Software That You Can Install with Office 2000 Premium Page 115
 Installing Office with Elevated Privileges on Windows NT 4.0 Page 117
 Installation Requirements for Office and Internet Explorer Page 120
 Installation Requirements for Other Office Applications and Related Products Page 123
 Installation Requirements for International Components Page 127
 Installation Requirements for Encryption Components Page 133
 How to Install Office and Related Products in the Correct Sequence Page 136
 Staging Your Deployment of Office Premium Page 141
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CHAPTER 4 Installing Special Configurations of Office 2000 Page 151
Deploying Office in a Multinational Setting Page 151
 Planning an International Deployment Page 151
 How to Deploy Office Internationally Page 155
 MultiLanguage Pack Extras Page 160
 Customizing Language Features Page 170
 Deploying Localized Versions of Office 2000 Page 174
Supporting Users Who Travel Between Computers Page 176
 Taking Your Office with You Page 176
 System Requirements for Traveling Users Page 178
 Preparing Office for Traveling Users Page 179
 How to Customize Office Installation for Traveling Users Page 181
 Packing for the Trip with User Profiles Page 182
 How to Configure Windows NT Servers for Traveling Users Page 183
 How to Configure Windows Clients for Traveling Users Page 185
 Special Considerations for International Travelers Page 186
Deploying Outlook 2000 Page 188
 Customizing Outlook 2000 Installation Page 188
 Configuring Outlook Profile Settings Page 190
 How to Customize Outlook 2000 Installation Page 192
 How to Perform a Quiet Installation of Outlook 2000 Page 195
 Outlook 2000 and Internet Explorer 5 Page 197
 How to Install Outlook 2000 on a Locked Down System Page 198
 Installing Outlook 2000 After Installing Office 2000 Page 201
Installing PhotoDraw with Office Page 202
 Using Acme Setup to Install PhotoDraw Page 202
 How to Create an Administrative Installation Point for PhotoDraw Page 204
 How to Run PhotoDraw Setup on Client Computers Page 208
 How to Install PhotoDraw from the PhotoDraw CD–ROM Page 210
 Installing the Latest FPX/MIX Graphics Filter Page 212
 Using Command-Line Options with Acme Setup Page 212
CHAPTER 5 Customizing Your Office 2000 Installation Page 215
Customizing How Setup Runs Page 215
 Modifying Setup Options Page 215
 Specifying Values on the Setup Command Line Page 218
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 Specifying Values in the Setup Settings File Page 220
 Storing Values in a Windows Installer Transform Page 223
Customizing How Office Features Are Installed Page 224
 How to Use a Transform with Office Setup Page 225
 How to Select Office Features Page 228
 How to Customize Office Shortcuts Page 230
 How to Add Files to the Installation Page 232
Customizing How Office Options Are Set Page 233
 Customizing User Options Page 233
 How to Preset User Options in an OPS File Page 235
 How to Set Registry Entries Page 238
CHAPTER 6 Behind the Scenes — Office 2000 Installation Tools Page 241
Office Setup Program Page 241
 Working with Office Setup Components Page 241
 How to Create an Administrative Installation Point Page 243
 How to Install Office on Client Computers Page 245
Office Custom Installation Wizard Page 250
 Deploying a Custom Office Installation Throughout Your Organization Page 250
 Transforming a Standard Office Installation Page 251
 How to Set Options in the Custom Installation Wizard Page 253
Profile Wizard Page 255
 Overview of the Profile Wizard Page 255
 How to Distribute a Standard Office User Profile During Deployment Page 257
 How to Distribute Unique Office User Profiles During Deployment Page 258
 How to Distribute a Standard Office User Profile in a Staged Deployment Page 260
 Using the Profile Wizard with the Office Custom Installation Wizard Page 261
 How to Run the Profile Wizard from the Command Line Page 262
 Customizing the Profile Wizard Page 263
 Using Default Paths in Office Profiles Page 265
Removal Wizard Page 269
 Removing Components from Previous Versions of Office Page 269
 Customizing the OPC File Page 272
 Using Command-Line Options with the Removal Wizard Page 273
 How to Create a Custom Removal Routine Page 274
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PART 3 MANAGING AND SUPPORTING OFFICE 2000 Page  
CHAPTER 7 Ongoing Configuration of Office on Users’ Computers Page 279
Managing Users’ Options with System Policies Page 279
 Setting the Standards for Your Organization Page 279
 New and Improved Office 2000 System Policies Page 280
 Options That Can Be Set Through a System Policy Page 282
 Working with System Policy Templates Page 282
 Applying System Policies to Selected Users or Groups Page 284
 Setting System Policies Page 285
 Using System Policies to Disable User Interface Items Page 286
 Using Environment Variables in System Policies Page 288
 System Policies and the Windows Registry Page 289
Locking Down an Office Configuration Page 291
 When to Lock Down an Office Configuration Page 291
 How to Lock Down Options with System Policies Page 292
 Disabling Password Protection Page 294
 Disabling Built-in Connections to the Web Page 295
Using the System Policy Editor Page 296
 How to Set System Policies for Your Organization Page 296
 How to Disable Menu Commands and Toolbar Buttons Page 300
 Control IDs for Menu Commands and Toolbar Buttons Page 302
 How to Disable Shortcut Keys Page 303
 Virtual Key Codes for Shortcut Keys Page 305
Office 2000 System Policy Reference Page 306
 Client Computer Requirements for Using System Policies Page 306
 System Policies in the Office 2000 Policy Template Page 307
 System Policies in the Access 2000 Policy Template Page 311
 System Policies in the Excel 2000 Policy Template Page 312
 System Policies in the FrontPage 2000 Policy Template Page 315
 System Policies in the Outlook 2000 Policy Template Page 316
 System Policies in the PowerPoint 2000 Policy Template Page 319
 System Policies in the Publisher 2000 Policy Template Page 323
 System Policies in the Word 2000 Policy Template Page 324
 System Policies in the Clip Gallery 5.0 Policy Template Page 329
 System Policies in the Windows Installer Policy Template Page 329
 Office 2000 System Policies That Accept Environment Variables Page 330
Office Registry API Page 332
 Overview of ORAPI Page 332
 How to Read the ORAPI Spreadsheet Page 333
CHAPTER 8 Helping Users Help Themselves Page 337
Office 2000 Help and Support Page 337
 Getting Help in Office 2000 Page 337
 Getting Help from Microsoft Product Support Services Page 341
Customizing Built-in Error Messages Page 345
 Helping Users Out of the Error Message Box Page 345
 Creating Custom Error Messages Page 347
 How to Set the Stage for Custom Error Messages Page 348
 How to Write the ASP Script for Custom Error Messages Page 350
 How to Activate Custom Error Messages Page 353
 How to Disable or Remove Custom Error Messages Page 355
Creating Your Own Help Topics Page 358
 Customizing Help Content for Your Users Page 358
 How to Create Custom Help Content Page 359
 How to Add Custom Help Content to the Answer Wizard Page 361
 How to Make Custom Help Content Accessible to Users Page 363
 Disabling Links from Office 2000 Help to the Web Page 366
Linking the Answer Wizard to the Web Page 367
 Expanding Help on the Web Page 367
 How to Customize Help on the Web Page 369
 How to Customize the Answer Wizard Feedback Form Page 372
CHAPTER 9 Managing Security Page 373
Protecting Against Macro Viruses Page 373
 Scanning for Viruses Before You Open an Office Document Page 373
 Signing Macros Digitally to Verify the Source Page 374
 Setting Security Levels in Office Applications Page 376
Protecting Excel and Word Documents Page 378
 Protecting Excel Workbooks Page 378
 Protecting Word Documents Page 380
Using Security Features in Access Page 382
 Strategies for Securing an Access Database Page 382
 Restricting User Access with Startup Options Page 383
 Setting a Password to Prevent Opening a Database Page 384
 Protecting Source Code with an MDE or ADE File Page 386
 Encrypting a Database Page 389
 Setting User-Level Security Page 390
 Establishing Security with the User-Level Security Wizard Page 398
 Removing User-Level Security Page 401
 Using the RunPermissions Property with User-Level Security Page 402
 Security Issues for Data Access Pages Page 403
Using Security Features in FrontPage Page 407
 Providing Security on a FrontPage-extended Web Page 407
 Administering Security Through FrontPage Server Extensions Page 409
 Customizing Security Page 412
Using Security Features in Outlook Page 414
 Working with the Outlook 2000 Security Model Page 414
 Working with Security Keys and Certificates Page 415
 How to Manage Security Settings Page 417
 Setting Consistent Security Options for All Users in the Workgroup Page 420
 Setting Security for Outlook Folder Home Pages Page 423
 Encryption Strengths for Secure E-mail Messaging Page 424
 Installation Modes and Feature Options for Secure E-mail Messaging Page 425
 Troubleshooting Outlook Security Page 426
PART 4 UPGRADING TO OFFICE 2000 Page  
CHAPTER 10 Planning Your Move to Office 2000 Page 429
Before You Upgrade to Office 2000 Page 429
 Getting Started with the Conversion Process Page 429
 File Formats in Microsoft Office 2000 Page 431
 Strategies for Sharing Files Among Different Versions of Office Page 432
 Strategies for Sharing Files with Other Applications Page 433
 Moving Files Between the Windows and Macintosh Operating Systems Page 435
Converting Files to Office 2000 Page 437
 How to Convert Files to Word 2000, Excel 2000, and PowerPoint 2000 Page 437
 How to Specify the Default Format in Which to Save Files Page 438
New Tools for the Conversion Process Page 440
 How to Use the Microsoft Office Converter Pack Page 440
 Future Tools for the Conversion Process Page 448
Meeting the Year 2000 Challenge Page 449
 Understanding Year 2000 Issues Page 449
 How to Prepare for the Year 2000 Page 451
 Date Arguments in Microsoft Excel Functions Page 453
CHAPTER 11 Office 2000 Upgrading Reference Page 455
Upgrading to Access 2000 Page 455
 Strategies for Upgrading to Access 2000 Page 455
 How to Convert a Previous-version Database to Access 2000 Page 456
 How to Convert an Access 2000 Database Back to Access 97 Page 462
 Enabling a Previous-version Access Database in Access 2000 Page 464
 Using an Access Database with Multiple Versions Page 465
 Saving Design Changes to a Shared Access Database Page 467
 Troubleshooting Your Upgrade to Access 2000 Page 470
 FAQs About Upgrading to Access 2000 Page 474
Upgrading to Excel 2000 Page 476
 Sharing Workbooks with Previous Versions of Excel Page 476
 Using a Dual File Format in Excel Page 479
 Saving Workbooks in Excel 98 and Excel 97 Page 481
 Saving Workbooks in Excel 5.0/95 Format Page 482
 How to Share Files with Other Spreadsheet Applications Page 486
 FAQs About Upgrading to Excel 2000 Page 487
Upgrading to FrontPage 2000 Page 491
 Upgrading from Previous Versions of the FrontPage Client Page 491
 Upgrading from Previous Versions of FrontPage Server Extensions Page 492
Upgrading to Outlook 2000 Page 495
 Planning Your Upgrade to Outlook 2000 Page 495
 Support for Mail, Fax, and Forms in Outlook 2000 Page 496
 How to Upgrade to Outlook 2000 Security Page 498
 Sharing Information with Outlook 97 and Outlook 98 Page 500
 Upgrading from Microsoft Exchange Client Page 501
 Sharing Information with Microsoft Exchange Client Page 503
 Upgrading from Microsoft Mail 3.x for Windows Page 506
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 Sharing Information with Microsoft Mail 3.x Page 512
 Upgrading from Microsoft Schedule+ 7.x Page 514
 Upgrading from Microsoft Schedule+ 1.0 Page 515
 Sharing Information with Microsoft Schedule+ Page 515
 Sharing Information with Microsoft Project 98 and Project 95 Page 519
Upgrading to PowerPoint 2000 Page 520
 Working with PowerPoint 2000 Files and Graphics Formats Page 520
 Sharing Presentations with Previous Versions of PowerPoint Page 523
 Using a Dual File Format in PowerPoint Page 527
 Saving Presentations in PowerPoint 98 or PowerPoint 97 Format Page 529
 Saving Presentations in PowerPoint 95 Format Page 530
 How to Share Files with Other Presentation Applications Page 532
 FAQs About Upgrading to PowerPoint 2000 Page 535
Upgrading to Word 2000 Page 539
 Working with Word 2000 Text Converters and Graphics Filters Page 539
 How to Customize the Way That Word 2000 Displays Documents Page 543
 Sharing Macros and Templates with Previous Versions of Word Page 544
 Sharing Documents with Word 98 and Word 97 Users Page 547
 Sharing Documents with Word 95 and Word 6.0 Users Page 549
 Saving Documents in Word 6.0/95 Format Page 553
 How to Share Files with Other Applications Page 556
 FAQs About Upgrading to Word 2000 Page 559
PART 5 OFFICE 2000 AND THE WEB Page  
CHAPTER 12 Integrating Office 2000 with Your Intranet Page 565
Using Office with a Web Server Page 565
 Taking Advantage of Office Web Features Page 565
 How to Install Web Features on Office Client Computers Page 568
 Managing Files on a Web Server Through Web Folders Page 569
 How to Add Shortcuts to Web Folders Page 570
 How to Use FTP to Open and Save Documents Page 571
 How to Use the Web Publishing Wizard Page 572
 Using the Office Server Extensions Start Page Page 573
 Collaborating on Documents Stored on a Web Server Page 576
 How to Participate in a Discussion on an OSE-extended Web Page 578
 How to Subscribe to E-mail Notifications on an OSE-extended Web Page 581
 Working with Office Web Features Offline Page 582
 Assigning Workgroup Properties to Web Documents Page 583
 Using Office with Other Web Servers Page 585
 Installing Office Web Features for International Users Page 588
Using Office Documents in a Web World Page 589
 Using HTML and Office Document Formats Page 589
 Transferring Files Between HTML and Office Document Formats Page 592
 Keeping Track of Supporting Files Page 593
 Integrating Office Documents with a Web Browser Page 595
 Connecting Office Documents by Using Hyperlinks Page 595
 Working with Content on an Intranet Page 597
 Adding Interactive Web Controls to Office Documents Page 600
 Managing Office Web Components Page 600
 Administering Office 2000 Web Options Page 602
Managing Communications on Your Intranet Page 604
 Organizing and Sharing Information with Outlook 2000 Page 604
 Outlook 2000 and Internet Standards Page 605
 Sending Office Documents as HTML-based E-mail Messages Page 609
 Publishing Calendar Information on an Intranet or the Web Page 610
 How to Use Outlook Web Features Page 612
Broadcasting PowerPoint Presentations over the Network Page 615
 Installing Presentation Broadcasting and Scheduling Broadcasts Page 615
 Using NetShow Services with Presentation Broadcasting Page 618
 Maintaining Presentation Broadcasting Page 622
 Configuring Client Computers for Presentation Broadcasting Page 623
Managing Sites on Your Intranet with FrontPage Page 626
 Creating Web Sites with FrontPage Page 627
 Using Workgroup Properties to Manage Web Files Page 629
 Adding Interactive Elements to Web Pages in FrontPage Page 631
 Publishing and Maintaining Web Sites with FrontPage Page 633
 Tools That Simplify Web Site Administration Page 634
CHAPTER 13 Using Office Server Extensions Page 637
Installing Office Server Extensions Page 637
 System Requirements for Office Server Extensions Page 637
 How to Install Office Server Extensions Page 640
 Configuring Office Server Extensions Page 644
 Office Server Extension Installation Scenarios Page 650
Maintaining Office Server Extensions Page 653
 Managing Web Discussions on an OSE-extended Web Page 653
 How to Configure Web Discussions on an OSE-extended Web Page 654
 Managing Web Subscriptions on an OSE-extended Web Page 656
 How to Configure Web Subscriptions on an OSE-extended Web Page 657
 How to Configure Database Settings on an OSE-extended Web Page 660
 Backing Up and Restoring Microsoft Data Engine Databases Page 662
Administering Security with Office Server Extensions Page 664
 Securing Your OSE-extended Web Page 664
 Using Windows NT Security with Office Server Extensions Page 668
 Using Internet Information Server Authentication Page 670
 Setting Permissions on Web Sites Page 674
 Using a Proxy Server with Office Server Extensions Page 678
 How to Configure Security on Your OSE-extended Web Page 678
 FAQs About Office Server Extensions Security Page 682
Advanced Administration of Office Server Extensions Page 685
 Administering FrontPage Server Extensions Page 685
 Using FrontPage Server Extensions Tools Page 687
 How to Use Fpsrvadm.exe Page 692
 How to Use the FrontPage Server Extensions Snap-in Page 694
 How to Use the HTML Administration Forms and Fpremadm.exe Page 702
 Customizing AutoNavigation View Page 707
Architecture of Office Server Extensions Page 709
 Server Components of Office Server Extensions Page 709
 Using Office Server Extensions on Windows NT or Windows 2000 Page 712
 Using Office Server Extensions with FrontPage Server Extensions Page 716
 Working with Other Components of Office Server Extensions Page 718
 Client Components of Office Server Extensions Page 721
PART 6 USING OFFICE 2000 IN A MULTINATIONAL ORGANIZATION Page  
CHAPTER 14 International Features of Office 2000 Page 725
Overview of International Features in Office 2000 Page 725
 Using Many Languages in One Office Page 725
 Features of the MultiLanguage Pack Page 727
 How to Remove MultiLanguage Pack Files Page 730
 Office Features Set by the Installation and Editing Languages Page 731
Configuring Users’ Computers in an International Environment Page 732
 Recommended Operating Systems for International Use Page 732
 Recommended Web Browsers for International Use Page 737
 Administering Fonts in an International Office Page 739
 Printing Documents in an International Setting Page 742
CHAPTER 15 Upgrading an International Organization to Office 2000 Page 745
Planning an International Move to Office 2000 Page 745
 Migrating Settings from Previous Localized Versions to Office 2000 Page 745
 Sharing Multilingual Documents Page 746
 Taking Advantage of Unicode Support in Office 2000 Page 748
Upgrading Reference for Localized Versions of Office Page 751
 Sharing Office Files Across Language Versions Page 752
 Sharing Access Databases Across Language Versions Page 753
 Sharing Excel Workbooks Across Language Versions Page 758
 Sharing FrontPage Files Across Language Versions Page 761
 Exchanging Outlook Messages Across Language Versions Page 762
 Sharing PowerPoint Presentations Across Language Versions Page 765
 Sharing Publisher Files Across Language Versions Page 768
 Sharing Word Documents Across Language Versions Page 768
APPENDIX Overview of Tools and Utilities Page 773
Tools Information Page 774
 Custom Installation Wizard Page 774
 Excel File Recovery and Date Tools Page 775
 Microsoft Internet Explorer 5 Administration Kit Page 776
 Language Version Page 777
 Terminal Server Tools Page 778
 Profile Wizard Page 779
 Removal Wizard Page 779
 Systems Management Server Package Definition Files Page 780
 System Policy Editor and Templates Page 782
 Unbind Binders Utility Page 783
Supplemental Documentation Page 784
 Customizable Alerts Page 784
 Help on the Web Page 785
 International Information Page 786
 Office Information Page 787
 Outlook Information Page 788
 Publisher Information Page 788
Other Information and Utilities Page 789
 Answer Wizard Builder Page 789
 FrontPage 2000 Server Extensions Resource Kit Page 790
 HTML Help WorkShop Page 791
 Microsoft Office Resource Kit for Office 97/98 Page 792
 Microsoft Office Converter Pack Page 793
 MultiLanguage Pack Support Files Page 793
 PowerPoint 97/2000 Viewer Page 794
 Readme.doc Page 794
GLOSSARY Page 795
INDEX Page 803