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Introduction 1
How This Book Is Organized 1
Part I: Working with Text 1
Part II: Formatting a Document 1
Part III: Tables and Graphics 2
Part IV: Collecting and Managing Data 2
Part V: Working with Long Documents 2
Part VI: Collaboration and Online Sharing 2
Part VII: Customizing and Extending Word 2
Part VIII: Appendixes 2
Conventions Used in This Book 3
I Working with Text
1 Creating and Saving Documents 5
Understanding the Word 2013 Interface 5
Tabs and the Ribbon 5
Backstage View 7
The Mini Toolbar 9
Galleries, Dialog Boxes, and Panes 9
Working with Views 12
Switching Document Views 12
Showing or Hiding Onscreen Elements 14
Changing the Zoom 14
Displaying Multiple Documents and Windows 15
Using the Help System 16
Starting a New Document 18
Creating a Blank Document 18
Creating a Document Based on a Microsoft Template 20
Saving a Document 24
Choosing a Save Location 24
Changing the Favorite Locations 28
Selecting an Appropriate File Format 29
Converting a Document to Word 2013 Format 34
Opening a Document 35
Opening a Recently Used Document 35
Opening a Document with the Open Dialog Box 36
Changing the File List View in the Open Dialog Box 37
Opening Other File Types 39
Opening Files in Special Modes 40
Making a Document Read-Only 41
Working with File Properties 41
Defining Custom Properties 44
Automatically Updating Custom Properties 45
Setting File-Handling Preferences 45
Returning to the Word 2010 Style of Saving and Opening 45
Setting the Default Save Location and File Type 46
Setting an AutoRecover Interval 48
2 Typing and Editing Text 49
Text Entry and Editing Basics 49
Switching Between Insert and Overtype Modes 51
Undoing, Redoing, and Repeating 51
Inserting Symbols and Special Characters 52
Moving Around in a Document 57
Scrolling 57
Moving the Insertion Point with Click and Type 58
Navigating with Keyboard Shortcuts 59
Selecting Text and Other Objects 60
Moving and Copying Text and Objects 62
Moving or Copying Text with Drag-and-Drop 62
Using Cut, Copy, and Paste 63
Keeping or Discarding Formatting When Pasting 64
Pasting with Paste Special 67
Using the Office Clipboard 68
Locating Specific Content 69
Finding and Replacing 69
Using Go To 78
Displaying a Document Map 79
Displaying Page Thumbnails 80
Evaluating Readability 80
Viewing Word Count 82
Controlling Hyphenation 82
Enabling or Disabling Automatic Hyphenation 83
Turning Off Automatic Hyphenation for Specific Text 84
Hyphenating a Document Manually 85
Inserting Dummy Text 86
Working with Building Blocks 86
Creating a Building Block 87
Inserting a Building Block 88
Deleting Building Blocks 90
Changing a Building Block’s Properties 90
3 Correcting and Printing Documents 91
Correcting Spelling and Grammatical Errors 91
Checking the Spelling of an Individual Word 91
Fixing Individual Grammatical Errors 93
Performing an Interactive Spelling and Grammar Check 94
Finding Proofing Errors 96
Customizing Spelling and Grammar Options 97
Customizing Grammar and Style Rules 99
Managing the Spelling Dictionaries 100
Checking Spelling and Grammar in Multiple Languages 106
Automating Corrections with AutoCorrect 107
Rejecting an Automatic Correction 107
Setting AutoCorrect Options 108
Changing or Removing an AutoCorrect Entry 110
Adding a Plain Text AutoCorrect Entry 110
Adding a Formatted or Graphical AutoCorrect Entry 110
Configuring Math AutoCorrect 111
Working with Actions 112
Performing an Action 113
Configuring Action Settings 113
Using Research Tools 114
Checking a Word’s Definition with a Dictionary 114
Finding Words with a Thesaurus 116
Translating Text into Other Languages 118
Looking Up Information at a Research Site 122
Customizing and Extending the Research Tools 123
Printing a Document 125
Printing Quickly with Default Settings 125
Printing the Current Document 125
Using Print Preview 130
Setting Print Options for Word Documents 131
Setting Options for a Certain Printer 133
Storing Different Properties for a Single Printer 134
Printing Iron-On Transfers 135
Managing a Print Queue 135
Faxing Documents 137
Faxing a Document with a Fax Modem 137
II Formatting a Document
4 Applying Character Formatting 139
Understanding How Fonts Are Applied 139
Changing the Font and Size 141
Setting the Default Font 146
Specifying a Fixed Default Font 146
Setting Different Default Theme Fonts 146
More About Font Types 147
Adding More Fonts to Your System 148
Embedding and Substituting Fonts 149
Changing Font Color 150
Bold and Italic: Applying Font Styles 153
Underlining Text 154
Applying Font Effects and Text Effects 156
Changing Text Case 158
Highlighting Text 159
Adjusting Character Spacing and Typography 160
Creating a Drop Cap 163
Clearing Formatting 165
Copying Formatting with Format Painter 165
Revealing and Comparing Formatting 166
Using AutoFormat 168
Setting AutoFormat As You Type Options 169
Formatting a Document with AutoFormat 170
Making AutoFormat Available on the Quick Access Toolbar 170
Setting AutoFormat Options 171
Applying AutoFormat (Automated Mode) 172
Applying AutoFormat (Interactive Mode) 172
5 Formatting Paragraphs and Lists 175
Setting Line Spacing 177
Choosing a Line Spacing Multiplier 177
Setting a Precise Line-Spacing Value 178
Setting Spacing Before or After a Paragraph 179
Indenting Paragraphs 180
Setting Precise Indent Values 181
Quick Indenting with Buttons and Shortcuts 182
Working with Tab Stops 184
Types of Tab Stops 186
Placing and Removing Tab Stops on the Ruler 187
Defining Tab Stops with the Tabs Dialog Box 188
Changing the Default Tab Stop Interval 189
Converting a Tabbed List to a Table 189
Copying Tab Stop Settings Between Paragraphs 190
Setting Paragraph Alignment 191
Creating Numbered and Bulleted Lists 191
Typing a Quick Numbered or Bulleted List 192
Creating Lists with AutoFormat As You Type 192
Restarting or Continuing List Numbering 193
Starting a List at a Certain Number 194
Changing the Number Format 195
Changing the Bullet Character 198
Changing the List Level 202
Adjusting Bullet or Number Spacing and Indents 203
Applying Paragraph Borders 203
Applying and Removing Borders 204
Formatting Borders 206
Applying Paragraph Shading 208
Preventing Paragraphs from Breaking 210
6 Creating and Applying Styles and Themes 213
Understanding Styles 213
Methods of Applying Styles 215
Methods of Creating and Modifying Styles 215
Working with the Style Gallery 216
Changing the Style Set 217
Using the Styles Pane 218
Using the Apply Styles Pane 220
Customizing the Styles Pane 221
Clearing Styles and Formatting 222
Viewing the Style Area 224
Creating and Deleting Styles 226
Style Naming and Alternate Names 226
Creating a New Style by Example 227
Creating a New Style by Definition 229
Applying a Keyboard Shortcut to a Style 233
Deleting a Style 234
Modifying Styles 235
Updating a Style Automatically 235
Updating a Style to Match a Selection 235
Modifying a Style Definition 236
Redefining the Normal (Default) Style 236
Renaming Styles 236
Working with Cascading Styles 237
Modifying the Styles in the Current Template 238
Modifying Styles in the Manage Styles Dialog Box 238
Sorting the Styles List 239
Filtering the Styles List 241
Copying Styles Between Documents 242
Working with Themes 243
Applying a Theme 243
Resetting to the Template Theme 244
Creating New Themes 244
Applying a Color Set 245
Creating a New Color Set 245
Applying a Font Set 247
Creating a New Font Set 248
7 Formatting Documents and Sections 249
Working with Section Breaks 250
Inserting a Section Break 251
Deleting a Section Break 251
Changing a Section Break’s Type 251
Changing Page Margins 252
Selecting a Margin Preset 252
Entering Precise Margin Values 253
Setting Up Gutters and Book Folds 254
Setting Page Orientation 255
Setting Paper Size 256
Setting Vertical Alignment 257
Using Line Numbering 258
Inserting Page Breaks 259
Inserting Cover Pages 260
Saving Content as a New Cover Page 261
Creating Headers and Footers 262
Understanding the Header and Footer Areas 263
Inserting a Header or Footer Building Block 264
Understanding Header/Footer Field Codes 265
Deleting a Field Code 265
Adding and Formatting a Page-Numbering Code 265
Setting the Format for a Page-Numbering Code 267
Inserting a Date or Time Code 268
Inserting a Document Property 270
Adjusting Header and Footer Positioning 270
Inserting a Picture in a Header or Footer 271
Working with Multiple Headers/Footers 272
Repeating Elements on Every Page 272
Applying a Page Watermark 274
Inserting a Built-In Watermark 275
Inserting a Custom Text Watermark 275
Creating a Picture Watermark 276
Working with Multiple Columns 277
Applying a Column Preset 279
Creating Manual Column Breaks 279
Applying Custom Column Settings 280
Using Different Column Settings for Selected Text 280
Applying a Page Background 281
Using Page Borders 283
8 Working with Templates and NonStandard Layouts 285
About Templates 285
Types of Template Files 286
Determining What Template a Document Is Using 286
Starting a New Document Based on a Template 287
Using a Microsoft Template 287
Using a Personal or Custom Template 291
Saving an Existing Document as a Template 292
Modifying Templates 293
Understanding Template Storage Locations 293
Opening a Template for Editing 293
Storing and Accessing Workgroup Templates 294
Modifying a Template by Modifying the Current Document 296
Protecting Templates 296
Creating Your Own Templates 297
Changing a Document’s Template 298
Applying Global Templates 299
Enabling Global Templates at Startup 300
Preventing a Template from Loading at Startup 300
Automatically Changing the Template of All Documents Opened 300
Troubleshooting Problems with Normal.dotm 302
Creating Text Box Layouts 303
Inserting a Text Box 304
Moving and Resizing a Text Box 306
Applying and Removing Text Box Borders and Fills 307
Changing the Text Box Shape 308
Setting Text Box Margins and Vertical Alignment 310
Wrapping Text Around a Text Box 311
Linking Text Boxes 312
Changing the Text Direction 313
Tips for Creating Text Box Layouts 314
Working with Frames 315
Creating Banners 317
Addressing Envelopes 318
Adding an Envelope to a Letter 318
Setting the Envelope Size 319
Changing the Address Position 320
Changing the Envelope Font 320
Printing an Envelope 321
Controlling How Envelopes Feed into Your Printer 321
Storing and Retrieving Addresses 322
Adding Graphics to an Envelope 322
Using E-Postage with Word 323
Creating Labels 323
Printing a Full Page of the Same Label 324
Printing a Single Label 325
Creating a Custom Label Specification 325
Fine-Tuning the Label Appearance 326
Creating Folded Note Cards 327
Using Card Templates 328
Specifying the Paper Size and Type 328
Creating Upside-Down Text 329
III Tables and Graphics
9 Creating and Formatting Tables 331
Creating a Table 332
Inserting a Table from the Table Menu 332
Inserting a Table via the Insert Table Dialog Box 333
Drawing a Table 334
Entering Data in a Table 335
Editing a Table 336
Selecting Cells 336
Selecting Rows, Columns, or Tables 338
Inserting Rows, Columns, or Cells 339
Deleting Rows, Columns, or Cells 341
Deleting an Entire Table 342
Moving and Copying Rows and Columns 342
Merging and Splitting Cells 343
Splitting a Table 345
Creating a Nested Table 345
Sizing a Table 346
Changing the AutoFit Setting 346
Resizing by Dragging 347
Specifying an Exact Size 348
Distributing Column Widths Evenly 350
Resizing the Entire Table 350
Formatting a Table 350
Applying Table Styles 350
Setting the Default Table Style 351
Creating or Modifying Table Styles 352
Changing the Cell Background Color 354
Working with Cell Borders 355
Setting Cell Margins 358
Setting Overall Internal Margins for the Table 358
Setting Internal Margins for an Individual Cell 359
Setting Text Alignment Within a Cell 360
Changing Text Direction 361
Repeating Headings on Each Page 361
Preventing a Row from Breaking Across Pages 361
Orienting the Table on the Page 361
Setting Table Alignment 362
Setting Table Text Wrap 362
Creating a Table Caption 364
Sorting Tabular Data 366
Performing Math Calculations in a Table 367
Setting the Order of Operations 371
Referencing Values Outside the Table 372
Getting Data Into or Out of Tabular Format 372
Converting Text to a Table 373
Converting a Table to Regular Text 374
Pasting Tables from Other Office Applications 375
Embedding Excel Worksheets as Tables 376
10 Working with Pictures and Videos 377
Understanding Digital Photography 377
Understanding Color Models 379
Understanding Color Depth 379
Understanding File Formats 380
Understanding Image Resolution 381
Understanding Clip Art 381
Inserting Pictures 382
Inserting a Picture from a File 383
Inserting a Picture from Your SkyDrive 384
Inserting a Photo or Clip Art from Office.com 385
Inserting a Picture from a Bing Search 386
Capturing and Inserting Screenshots 387
Setting Text Wrap 388
Setting Picture Position 390
Manually Positioning a Picture 390
Working with Anchors 390
Changing a Picture’s Anchor Point 391
Locking an Anchor 391
Choosing a Position Preset 391
Specifying a Custom Position 392
Resizing Pictures 393
Cropping Pictures 395
Compressing Pictures 397
Setting the Brightness, Contrast, and Color Mode 398
Adjusting Brightness and Contrast 398
Sharpening or Softening a Picture 399
Changing the Color Mode 399
Removing a Picture Background 401
Applying Artistic Effects 402
Applying Picture Styles and Effects 402
Applying a Picture Style 403
Applying a Picture Preset 403
Applying a Shadow Effect 404
Applying Reflection 406
Applying Glow 406
Applying Soft Edges 406
Applying a Beveled Edge and Other 3-D Formatting 406
Rotating a Picture 407
Manually Rotating a Picture 408
Rotating a Picture by a Specified Amount 408
Applying 3-D Rotation 409
Applying a Picture Border 410
Applying Picture Layouts (SmartArt) 410
Using Figure Captions 412
Adding Alt Text Descriptions 414
Inserting Videos and Interactive Content 414
Inserting a Video from an Online Source 415
Inserting Video Clips from Your Own Files 416
11 Working with Drawings, WordArt, and Clip Art 419
Understanding Vector Graphics 419
Drawing Lines and Shapes 421
Drawing a Shape 421
Drawing a Straight or Curved Line 422
Drawing a Freeform Polygon 423
Working with the Drawing Canvas 424
Adding Text to a Shape 427
Modifying Drawn Objects 427
Modifying a Straight Line 427
Adding and Removing Arrow Heads 427
Modifying an Elbow or Curved Connector 428
Modifying Curves and Scribbles 429
Modifying Shapes 430
Rotating and Flipping Objects 431
Sizing and Positioning Objects 431
Sizing Objects 431
Anchoring Lines to Shapes 433
Layering Objects and Text 435
Grouping Shapes 436
Aligning and Distributing Objects 437
Formatting Drawn Objects 438
Applying Shape Styles 438
Formatting Borders 439
Applying Solid Fills 440
Applying a Picture Fill 443
Cropping a Picture to a Shape 445
Applying a Gradient Fill 445
Applying a Texture Fill 448
Applying a Pattern Fill 450
Applying Shadows 452
Applying 3-D Effects 452
Creating and Modifying WordArt 453
Editing and Formatting WordArt Text 454
Changing WordArt Text Wrap 454
Transforming the WordArt Shape 455
Changing the Fill and Outline 456
Creating Vertical WordArt 456
Setting WordArt Alignment 457
Working with Clip Art 458
Using a Clip in Another Application 459
Browsing Clips via Office.com 459
Setting Text Wrap Properties for Clip Art 460
Wrapping Text Tight Against Clip Art 462
Editing Text Wrap Points 462
Modifying a Clip Art Image 463
Setting Clip Size and Position 463
Cropping and Color-Adjusting Clip Art 463
Applying Clip Art Background Fill 464
Setting the Transparent Color 465
Applying a Border 466
Applying Shadow Effects to Clip Art 468
Rotating Clip Art 468
Flipping Clip Art 468
Editing Clip Art 469
Selecting and Moving Clip Art Shapes 470
Recoloring Clip Art Shapes 470
Editing Clip Art Shapes 470
Moving and Resizing a Modified Clip 470
12 Working with Charts 473
Understanding the Parts of a Chart 473
Creating a New Chart 475
Creating a Chart in a Word Document 476
Creating a Legacy Chart 477
Working with Chart Templates 478
Creating a Chart Template 478
Starting a New Chart Based on a User Template 478
Managing Stored Chart Templates 479
Modifying Chart Data 480
Editing the Data 480
Changing the Charted Data Range 481
Switching Between Rows and Columns 483
Controlling How the Chart and Document Interact 483
Setting Text Wrapping 483
Positioning a Chart 483
Changing the Chart Type 485
Creating a Combination Chart 487
Working with Chart Elements 489
Applying a Quick Layout 490
Adding a Chart Title 490
Working with Legends 492
Using Data Labels 493
Applying Axis Titles 496
Modifying Axis Properties 497
Turning an Axis’s Text On or Off 497
Adjusting the Axis Scale 498
Changing the Axis Number Type 501
Using Gridlines 501
Adding Trendlines 502
Adding Error Bars 505
Adding Up/Down Bars 507
Adding and Formatting a Data Table 508
Applying Chart Styles and Colors 509
Formatting Individual Chart Elements 510
Selecting Chart Elements 510
Clearing Manually Applied Formatting 511
Applying a Shape Style 511
Applying Shape Outlines and Fills 512
Applying Shape Effects 512
Applying Shadow Effects 513
Applying Reflection Effects 514
Applying Glow Effects 514
Applying Soft Edge Effects 515
Applying Bevel Effects 515
Changing the Shape of a Series 516
Adjusting Data Spacing 517
Formatting Chart Text 518
Changing the Font, Size, and Text Attributes 518
Applying a WordArt Style 519
13 Working with SmartArt and Math Formulas 521
Types of SmartArt 521
Inserting a SmartArt Diagram 524
Changing the Diagram’s Layout 525
Choosing a Different Layout 526
Changing the Flow Direction 526
Adding Shapes 526
Removing Shapes 527
Promoting or Demoting a Shape 528
Adding Bulleted Lists 528
Positioning Organization Chart Branches 528
Working with Diagram Text 529
Adding and Editing Text 529
Formatting Diagram Text 530
Changing the Font by Applying a Font Set 530
Changing the Font, Size, and Text Attributes Manually 531
Applying WordArt Styles to Text 532
Using the Text Pane 532
Setting Text Positioning Within a Shape 534
Formatting a Diagram 535
Applying SmartArt Styles 535
Changing the Theme Effects for the Entire Document 536
Changing Diagram Colors 537
Formatting an Individual Shape 538
Applying a Shape Style 538
Applying Shape Outlines, Fills, and Effects 538
Changing the Shape Geometry 538
Sizing, Positioning, and Rotating a Shape 540
Controlling Diagram Size and Positioning 540
Resizing a Diagram 540
Positioning a Diagram 541
Creating Math Formulas with the Equation Editor 542
Inserting a Preset Equation 543
Creating a New Blank Equation Object 543
Creating a Basic Equation 543
Inserting and Filling Structures 544
Setting Equation Layout and Display Options 545
Formatting an Equation 547
Switching Between Inline and Display Mode 548
Saving an Equation to the Equation Gallery 548
IV Collecting and Managing Data
14 Performing Mail and Data Merges 551
Understanding Mail Merges 551
Performing a Letter Merge with the Mail Merge Wizard 553
Selecting a Main Document Type 557
Setting Envelope Options 558
Setting Label Options 559
Selecting a Data Source 560
Choosing an Outlook Contact List as a Data Source 561
Choosing an Existing Data Source 562
Choosing an Excel Data Source 562
Choosing a Word Data Source 563
Choosing a Delimited Text Data Source 564
Setting Up an Oracle or SQL Database as a Data Source 564
Using an ODBC Data Source 565
Creating a New Data Source in Word 567
Customizing Fields 568
Editing the Data Source 569
Preparing the Main Document 569
Inserting Merge Fields 570
Inserting Single Fields 570
Inserting Address Blocks 571
Inserting Greeting Lines 573
Setting Up Fields on Labels 574
Setting Up Fields in Directories 575
Filtering and Sorting the Data 576
Excluding Individual Records 577
Applying a Filter 577
Filtering for Blank or Nonblank Entries 577
Creating an Advanced Filter 578
Sorting the Records 579
Finding a Recipient 580
Finding Duplicate Entries 581
Validating Addresses 581
Previewing and Printing the Merg
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Add Word 2013 In Depth, Do more in less time! Are you ready to harness the full power of Word 2013 to create professional documents? Then, you're ready for Word 2013 In Depth. In this comprehensive guide to Word, you'll learn the skills and techniques for efficiently b, Word 2013 In Depth to the inventory that you are selling on WonderClubX
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Add Word 2013 In Depth, Do more in less time! Are you ready to harness the full power of Word 2013 to create professional documents? Then, you're ready for Word 2013 In Depth. In this comprehensive guide to Word, you'll learn the skills and techniques for efficiently b, Word 2013 In Depth to your collection on WonderClub |