More Word for Windows 95 for Dummies Book

Introduction

About This Book

What about Word For Windows 95 For Dummies?

How to Use This Book

Foolish Assumptions

How This Book Is Organized

Part I: Wait! There's More!

Part II: WinWord's Gee-Whiz Desktop Publishing Features

Part III: Making WinWord Work the Way You Do

Part IV: I Always Wondered How to Do That

Part V: Shortcuts and Tips Galore

Icons Used in This Book

Where to Go from Here

Chapter 1: More about Editing

Getting Around

Going Places with Edit-->Go To

Yes, You Can Go Back

Selecting Text with Mouse and Keyboard

Copy, Cut, and Paste

Dragging and Dropping

The Magic of Undo and Repeat

Working with Bookmarks

Using the Find Command

Finding missing text

Finding formats

Finding special characters

Replacing Text

Creating Desktop Scraps

Chapter 2: More about Formatting

Understanding Formatting in WinWord

Formatting Characters

Applying character formats the easy way

Using the Format-->Font command

Formatting Paragraphs

Applying paragraph formats the easy way

Using the Format-->Paragraph command

Text flow

All about Tabs

Setting tabs with the ruler

Running a bar tab

Formatting Pages

The Ten Commandments of Formatting

I. Thou shalt remember thy keyboard shortcuts to speed thy way

II. Thou shalt not press Enter at the end of each line

III. Thou shalt not create empty paragraphs

IV. Thou shalt not use extraneous spaces

V. Thou shalt not use extraneous tabs

VI. Thou shalt not underline when italics will do

VII. Thou shalt not use more than three fonts on a page

VIII. Thou shalt not use Exact Line Spacing

IX. Thou shalt use the AutoCorrect feature

X. Thou shalt use styles

Chapter 3: More about Styles

Understanding Styles

Basic Style Stuff

Creating a new style

Applying a style

Overriding style formatting

Changing a style

Giving in to the Format-->Style Command

Deleting a style

Neat Things to Do with Styles

Assigning shortcut keys to styles

Basing one style on another

Setting the style of the next paragraph

Viewing style assignments by enabling the style area

Viewing formatting by using the Help button

Creating and using character styles

Searching for and replacing style formatting

Storing styles in a template

Ten Points to Remember about Using Styles

Always use styles

Avoid the Format-->Style command at all costs

Check out the templates that come with WinWord

Use the Style for Following Paragraph field to automate your formatting

Use keyboard shortcuts to assign styles quickly

Use the built-in Heading 1, Heading 2, and Heading 3 styles for your headings

Base all text variants on the Normal style

Use Space Before or Space After, but not both

Chapter 4: More about Templates

Understanding Templates

Attaching Templates to Your Documents

Creating a new document based on a template

Attaching a different template

Creating Your Own Templates

Creating a new template to store your styles

Creating a new template from scratch

Modifying an existing template

Using Global Templates

Using the Organizer

Chapter 5: More about Bullets and Numbers

The Easy Way to Create a Bulleted or Numbered List

Creating a bulleted list the easy way

Creating a numbered list the easy way

Using Deviant Bullets

Using Crazy Numbering Schemes

Creating a Multilevel List

Numbering Your Headings

Chapter 6: More about Outlining

Switching to Outline View

Understanding Outline View

Collapsing and Expanding the Outline

Collapsing and expanding body text

Collapsing or expanding to a specific heading level

Collapsing and expanding a specific heading

Showing or Hiding Formatting

Selecting Paragraphs in Outline View

Promoting and Demoting Paragraphs

Promoting a paragraph

Demoting a heading

Dragging paragraphs to new levels

Editing in Outline View

Deleting in Outline view

Rearranging the outline

Printing an Outline

Chapter 7: More about Mail Merge

Understanding Mail Merge

Creating Form Letters with Pizzazz

Using merge fields in the body of a letter

Personalizing each letter

Using a condition test

Printing Mailing Labels and Envelopes

Fun Things to Do with the Data Source

Sorting data

Using a merge query

Editing the data source directly

Importing data from another source

Ten Things That Often Go Wrong with Mail Merge

Blank lines

Fields get all jumbled up

Nothing merges

Missing spaces or too many spaces

Unexpected page breaks

Not enough memory

Letters stuffed into wrong envelopes

Chapter 8: More about Footnotes

Adding a Footnote

Changing the Footnote Format

Changing the Reference Marks

Changing the Footnote Separators

Finding a Footnote Reference

Chapter 9: More about Tables

Help, Mr. Wizard!

Autoformatting a Table

Adding Borders and Shading to a Table

Merging Cells to Create Headings

Sorting Data in a Table

Pretending That a Table Is a Spreadsheet

Pretending That a Table Is a Database

Chapter 10: Bluffing Your Way through Typography School

Two Uses for Type

Type Types

Serif type

Sans serif type

Scripts

Novelty types

There's More to Typography Than Picking a Typeface

Point size

Line length

Line spacing

Alignment

Avoiding Typeface Clash

Picking the body text type

Picking the display type

Typefaces That Come with Windows 95 and Word 95

Algerian

Arial

Arial Narrow

Arial Rounded MT Bold

Book Antiqua

Bookman Old Style

Braggadacio

Britanic Bold

Brush Script MT

Century Gothic

Century Schoolbook

Colona MT

Desdemona

Footlight MT Light

Garamond MT

Haettenschweiler

Impact

Kino MT

MS Linedraw

Matura MT Script Capitals

Playbill

Times New Roman

Wide Latin

Chapter 11: More Than You Ever Wanted to Know about Columns and Hyphenation

Creating Columns

Creating columns the easy way

Creating columns the hard way

Adjusting Column Width

Forcing a Column Break

Hyphenating Your Text

Chapter 12: I've Been Framed! (How to Put Text and Pictures Where You Want Them)

Inserting a Text Frame

Putting a Picture in a Frame

Creating an Empty Frame

Aligning a Frame

Getting Rid of a Frame

Chapter 13: Sidebars, Pull Quotes, Eyebrows, and Other Flashy Tricks

Sidebars

Pull Quotes

Eyebrows

Captions

Icons

Side Headings

Chapter 14: Drawing with the Left Side of Your Mouse

Some General Drawing Tips

Activate the Drawing toolbar

Zoom in

Save frequently

Don't forget Ctrl+Z

Drawing Simple Lines and Shapes

Drawing straight and curved lines

Drawing rectangles, squares, and circles

Drawing a polygon or freeform shape

Drawing a text box

Drawing a callout

Selecting Drawing Objects

Setting the Fill Color, Line Style, and Shadow

Flipping and Rotating Objects

Flipping an object

Rotating an object 90 degrees

Drawing a Complicated Picture

Changing layers

Line 'em up

Group therapy

Chapter 15: Opting for Options

What's with All the Options?

Vying with the View Options

The Show options

The Window options

The Nonprinting Characters options

Saluting the General Options

Enumerating the Edit Options

Parading the Print Options

The Printing Options group

The Include with Document options

Other options

Futzing with the File Locations Options

Salivating over the Save Options

Chapter 16: Rolling Your Own Toolbars, Menus, and Keyboard Shortcuts

Toying with Toolbars

Making toolbars appear (and disappear!)

Removing toolbar buttons

Adding a new button to a toolbar

Creating a new toolbar

Messing with Menus

Creating Custom Keyboard Shortcuts

Chapter 17: Messing with Macros

A Twelve-Step Program for Recording a Macro

Running a Macro

Editing a Macro

Using WinWord's Hidden Macros

Almost Ten Easy but Useful Macros

PrintCurrentPage

SwapWords

SwapSentences

ShowToolbars

InsertFigureLegend

Chapter 18: The Magic of Master Documents

Understanding Master Documents

Creating a Master Document from Scratch

Inserting Existing Files into a Master Document

Breaking an Existing Document into Smaller Subdocuments

Numbering Subdocument Pages Consecutively

Chapter 19: Table of Contents? Table of Figures? No Problemo!

Formatting Your Document to Make a Table of Contents Easy to Create

Creating a Table of Contents

Using Other Styles to Create a Table of Contents

Creating a Table of Figures or Other Similar Tables

Updating Tables of Contents or Figures

Chapter 20: Indexing for Fun and Profit

Marking Index Entries Manually

Creating an Index

Marking a Range of Pages

Marking Index Entries Automatically from a Word List

Creating Subentries

Creating Cross-References

Updating an Index

Chapter 21: I Object! (To Tables of Authorities, That Is)

Marking Citations in the Document

Creating a Table of Authorities

Updating a Table of Authorities

Disclaimer of Warranties and Limit of Liability

Chapter 22: Field of Dreams (The Insert Field Command)

Understanding Fields

Inserting a Field

Formatting Field Results with Switches

Preserving formatting when you update fields: the * mergeformat switch

Capitalizing field results

Using strange number formats

Creating custom number formats

Creating custom date and time formats

Updating a Field

Preventing a Field from Being Updated

Chapter 23: Revisionist History (The Politician's Favorite WinWord Feature)

Tracking Revisions as You Make Them

Accepting or Rejecting Revisions

Comparing Document Versions

Chapter 24: Say, Al, What Do You Think of This? (Using the Annotation Feature)

Inserting Annotations

Viewing Annotations

Removing Annotations

Chapter 25: Move Over, Einstein (Creating Equations)

Introducing Equation Editor

Creating an Equation

Editing an Equation

Adding Text to an Equation

Chapter 26: Form Follows Function (How to Set Up and Use Forms)

Understanding Forms

Creating a Form Template

Creating a Text Field

Creating a Check Box Field

Creating a Drop-Down Field

Filling Out a Form

Adding Help to a Form Field

Chapter 27: Cool New Features in Word 7

Better File Handling

File Properties

Animation

The Highlighter

Find and Replace All Word Forms

The Tip Wizard

New Help Button

On-the-Fly Spell Checker

Using the Internet Assistant

Converting a Word document to HTML

Adding HTML elements to a document

Adding a horizontal rule

Inserting a picture

Inserting a hyperlink

Learning how to use other Internet Assistant features

Chapter 28: The Goody Box

Using the Spell Checker to Solve Crossword Puzzles

A Nifty Little Macro for Cheating at Jumble Games

MindBender: The Secret WinWord Game

Chapter 29: Weird Places You Can Click

Fun with the Right Mouse Button

Surprising Places You Can Double-Click

Selecting Text with the Mouse

Dragon Droppings

Chapter 30: Leftover Tips That Just Didn't Fit Anyplace Else

Making Word Start All by Itself

Unraveling WinWord's Command-Line Parameters

Shrinking Text to Fit the Page

Using the Spike

Inserting Special Characters

Using the Microsoft Toolbar

Chapter 31: Word for Windows Setup Revisited

Running Word Setup

Chapter 32: Beware the Dreaded Document Virus

Determining Whether You Have the Winword.Concept Virus

Removing the Infection

Preventing Document Virus Infections

Chapter 33: The Easter Egg

Word's Easter Egg